Manage your team
from day one
to their last day

Onboarding and offboarding software helps organize everything that happens when someone joins or leaves a company. With Runa, HR can bring tasks, owners, documents, assets, and tracking into a single process. The journey can start even before day one and continue until the employee’s exit is fully closed. This prevents each team from keeping its own list and, in the end, no one being completely sure what’s still missing.

With Runa, you can build onboarding workflows with tasks, owners, deadlines, documents, and notifications. Each process can be tailored to the role, team, or profile of the person joining. Not every hire needs the same thing. A sales employee, for example, may need different access and materials than someone joining a plant. The idea is for each person to receive a process that fits their role, and for HR to track progress without chasing pending items across different channels.

A good onboarding process usually starts before the employee arrives at the office or logs in for the first time. You need to collect data and documents, assign tasks, prepare equipment and access, organize the welcome, and track what’s still pending. Runa brings these activities together so HR, managers, and other teams know what they need to do and when. In practice, that coordination matters a lot. You can tell quickly on day one when each team did its part—and also when something was forgotten.

Yes. The process can start before hiring is finalized and before day one. With Runa’s preboarding stage, the new employee can complete information, forms, and documents before their start date. Meanwhile, HR and other teams can move forward with access, equipment, and tasks needed to welcome them. That way, day one doesn’t turn into a whole morning of filling out forms or waiting for a computer.

Yes. The information collected during onboarding can flow into the employee file and connect to payroll. For HR, this avoids re-entering data that was already requested during onboarding. It also reduces the risk that a date, a personal detail, or another record ends up different across two systems. It may seem minor, but in new-hire setups those small errors often take a lot of time to fix.

Offboarding is the process that organizes an employee’s exit from the company. It’s not just about recording the termination. There may also be pending documents, such as those related to the final settlement, equipment returns, access that must be revoked, and tasks that belong to different people. Runa helps structure that process with task lists, owners, exit documentation, and asset tracking. That way, HR can review what’s already been resolved and what still needs attention before closing the exit.

Runa lets you request and centralize the documents needed at onboarding, such as the employment contract and other employee files. It also helps coordinate which equipment is issued during onboarding and what must be recovered during offboarding. All of that information is tied to the process and the employee. For HR, having that record makes it easier to track every handoff and avoids familiar situations—like realizing weeks later that a laptop or a document still hasn’t been recovered.